Fireflies.ai fits you
if your team has many online meetings and mainly wants to capture, search and pass conversations on to other tools.
Record and follow up
Compare Rapportly
Fireflies.ai for your meetings. Rapportly for the client work after that.
Rapportly records your conversation, turns it into text, recognises speakers and creates a summary with action points. Just like Fireflies.ai, but without a bot joining your meeting. And where Fireflies stops at notes and action points, Rapportly also creates the minutes, report, quote and client email, in the style of your own documents.
What this tool does well
What Fireflies.ai does
Fireflies.ai sends a note-taker bot to your online meetings in Zoom, Google Meet or Teams, or records through its app, desktop version or a Chrome extension. It turns conversations into text in more than a hundred languages, recognises speakers and creates summaries and action points. You search earlier conversations, ask questions about them and send notes on to your CRM, project tools or Slack. That makes Fireflies strong at one thing: capturing a team's meetings and making them searchable.
What Rapportly adds
What Rapportly does
Rapportly records too: transcribing with speakers and timestamps, summarising and creating action points. You can record at the table, on a phone call or during an online meeting, with the phone or computer you already have and without a bot. Then Rapportly goes further. You upload a report, email or quote you already like, and Rapportly writes new documents with the same structure, tone and look. You keep everything per client, share documents through your own client portal and create quotes with amounts from your own price list.
The difference at a glance
| Feature | Fireflies.ai | Rapportly |
|---|---|---|
| Record a conversation | Yes, mainly with a bot in your online meeting | Yes, without a bot, with your phone or computer |
| Turn the recording into text, with speakers | Yes | Yes |
| Summary and action points | Yes | Yes, with owners and deadlines |
| Follow-up email | Yes | Yes, in your tone (as a draft in Gmail: beta) |
| Write in the style of your own documents | Sometimes, with fixed AI templates | Yes, based on your own examples |
| Document in your house style, with logo and colours | No | Yes |
| Client folders with all conversations and documents per client | No | Yes |
| Client portal to share and collect documents | No | Yes |
| Quote with amounts from your own price list | No | Yes, the calculation stays exact |
| Second version of your file in another language | No | Yes |
| Fixed price lists, brochures and terms as attachments | No | Yes |
| Team management and your own brand towards clients (white label) | Team management, no white label | Yes, including white label |
Based on the Fireflies.ai website on 21 October 2026. Products change; check the provider for current features.
Which one fits you?
Rapportly fits you
if you send something to a client after the conversation: minutes, a report, quote or email that should look like your own work. Think of advisers, consultants, account managers and firms.
How they work together
Using Fireflies.ai and Rapportly together
Already working with Fireflies.ai? You do not have to change a thing.
- 1
Record with Fireflies
Capture the meeting the way you are used to.
- 2
Bring the text along
Paste the transcript or summary into Rapportly.
- 3
Create your document
Rapportly writes the minutes, report or client email in your style. You check and send.
No bot in your meeting
With Rapportly no note-taker bot joins your conversation. You record with the phone or computer you already use, also at the table with your client, and the conversation lands straight with the right client, next to the documents that follow from it. One place for recording, writing up and sending.
Frequently asked questions
Do I need Fireflies.ai to use Rapportly?
No. You can record in Rapportly itself, upload audio or paste text.
Can I use my Fireflies transcripts in Rapportly?
Yes. Paste the notes or the conversation text into Rapportly and choose what you want to create.
Does Rapportly work in Dutch?
Yes. Rapportly is made in the Netherlands and works in Dutch by default. You can also create a second version in another language.
Is my data used to train AI?
No. Rapportly only uses your examples, transcripts and documents to create your work. Read more on the Security page.
What does Rapportly cost?
You can start for free. See the plans on the pricing page.
From meeting to done, in one place.
Have your first conversation written up in the style of a document you already like.